Campus Use of ³Ô¹ÏÍø Facilities

Effective Date

Tuesday, August 8, 2017

Approved By

Philip P. DiStefano, ³Ô¹ÏÍø

Owner

Campus Use of ³Ô¹ÏÍø Facilities Committee ("CUUF" Committee)

I.  Purpose

This policy is adopted pursuant to , which directs the ³Ô¹ÏÍø to adopt regulations and procedures governing the use of grounds, buildings, and facilities for the campuses.

The ³Ô¹ÏÍø of Colorado Boulder is dedicated to the pursuit of knowledge through a free exchange of ideas, and this shall be a pivotal principle in determining whether a proposed use of a CU Boulder Facility and/or Outdoor Space is appropriate. This policy shall be interpreted consistent with the ³Ô¹ÏÍø’s Mission, Vision, and Values; with the First Amendment to the United States Constitution and Article II, Section 10 of the Colorado Constitution; and with section 23-5-144 of the Colorado Revised Statutes, which designates Outdoor Spaces as a Student Forum available for student expression.

II. Policy Statement

The intent of this policy is to support the Purpose and prevent interference and material and substantial disruption of ³Ô¹ÏÍø functions or activities; to promote safety; to protect ³Ô¹ÏÍø property; to maintain the visual appeal of the campus environment; to facilitate scheduling and management of ³Ô¹ÏÍø Facilities and/or Outdoor Spaces; to make Student Forums available for student expression, consistent with the requirements of section 23-5-144 of the Colorado Revised Statutes; and to establish time, place, and manner regulations for expression in the ³Ô¹ÏÍø’s Facilities and Outdoor Spaces.

No Facility or Outdoor Space may be used in a manner that materially and substantially disrupts ³Ô¹ÏÍø teaching, research, administrative, and/or service activities. Illustrative but not definitive examples of such kinds of disruption are the following:

  1. Endangerment of other users’ personal safety.
  2. Violence or incitement of violence.
  3. Damage to property.
  4. Persistent noise at a level materially and substantially disruptive of classes, research, administrative business, study, etc.
  5. Obstruction of the entrance/exit to any Facility or Outdoor Space, or obstruction or interference of the free movement of vehicular or pedestrian traffic along or through any campus sidewalk, walkway, street, or alley.

The ³Ô¹ÏÍø shall adopt additional Procedures consistent with this Policy and with Regent Law Article 14.B.3 to govern scheduling of ³Ô¹ÏÍø Facilities and Outdoor Space, conditions of use, and specifically prohibited uses. The ³Ô¹ÏÍø’s Procedures shall also establish definitions of terms related to Facilities and Outdoor Spaces, which definitions shall apply to terms in this Policy. 

III. Applicability

  1. Academic Events occurring at the time and place reported to, and recorded by, the Office of the Registrar, fall under the authority of the Provost and are exempt from this Policy and associated Procedures.
  2. This policy and the associated Procedures govern any use of any Facility or Outdoor Space, including Special Use Facilities or Outdoor Spaces.
  3. The ³Ô¹ÏÍø has delegated the authority to implement this policy as set forth in the associated Procedures.
  4. The ³Ô¹ÏÍø or the ³Ô¹ÏÍø’s designee may temporarily suspend a section or sections of this policy or the associated Procedures for a specified period of time and for a specific location if it is deemed in the best interest of the ³Ô¹ÏÍø.

IV. Usage Priorities

Scheduled use has priority over unscheduled use. The Scheduling Authorities, as defined in the Procedures, shall schedule Facilities and Outdoor Spaces according to the following priorities:

  1. First Priority: Use of classrooms, laboratories and other Facilities for teaching and instructional programs for ³Ô¹ÏÍø credit or for research by ³Ô¹ÏÍø faculty.
  2. Second Priority: Use by ³Ô¹ÏÍø Departments for ³Ô¹ÏÍø activities other than classes for credit, including, but not limited to, administration, scholarship, fundraising, mandatory training, or departmental programming and outreach. ³Ô¹ÏÍø Departments shall limit the sponsorship of non-academic activities to programs directly related to the departmental mission.
  3. Third Priority: Use by a Student Organization that is in good standing with the Center for Student Involvement (or its successor organization) at the time of scheduling the Event and also on the date(s) of the Event.
  4. Fourth Priority: Entities conducting educational, research, or outreach programs that have a current contractual relationship with the ³Ô¹ÏÍø.
  5. Fifth Priority: All other non-³Ô¹ÏÍø uses, subject to availability and other requirements of this policy.
  6. The ³Ô¹ÏÍø or designee may override usage and scheduling in any General Use Facility/Outdoor Space and/or any Special Use Facility/Outdoor Space for purposes related to the response, protection, or management of criminal investigations; critical incidents; unplanned events that may have an impact on ³Ô¹ÏÍø operations; or scheduled events (including athletic events) that involve dedicated emergency resources.

V. Violations

Individuals and organizations using any Facility or Outdoor Space, including Special Use Facilities or Outdoor Spaces shall do so in compliance with this policy and the applicable associated Procedures or ³Ô¹ÏÍø Contract.

  1. Students may be subject to discipline under the Student Code of Conduct for violations of this policy.
  2. Employees may be subject to employee discipline for violations of this policy.
  3. The ³Ô¹ÏÍø, ³Ô¹ÏÍø’s designee, or ³Ô¹ÏÍø’s delegate(s) may impose appropriate penalties on Non-Affiliates for violations of this policy. Such penalties may include, but are not limited to:
    1. Exclusion from campus, consistent with the ³Ô¹ÏÍø of Colorado Police Department practice and with the campus exclusion policy.
    2. Suspension of access to certain facilities or rental privileges.
    3. Demand for compensation for any damage to campus Facilities or Outdoor Spaces.

VI. Functions of the Committee for the Campus Use of ³Ô¹ÏÍø Facilities 

The CUUF Committee shall:

  1. Review and recommend policies regarding the non-academic use of ³Ô¹ÏÍø Facilities and Outdoor Spaces to the ³Ô¹ÏÍø.
  2. Periodically review this Policy and the associated Procedures and recommend necessary revisions to the ³Ô¹ÏÍø and ³Ô¹ÏÍø’s delegates.
  3. Review Event requests, as well as other CUUF-related matters, not fitting into previously established categories.
  4. Make recommendations to the ³Ô¹ÏÍø or designee regarding requests to temporarily waive sections of the CUUF policy.

V. Procedures

CUUF Procedures