Before Travel

What Counts as Travel?

, usually involving an overnight stay, that cannot reasonably be accomplished in under 12 hours; or travel to a ³Ô¹ÏÍø campus location (not considered the employee’s primary work location) that requires an overnight stay.

How to Request Travel

  • Traveler completes Department Travel Authorization (TA Form) on the Physics Travel Website for all CU business travel, regardless of funding. The TA Form automatically routes via docusign for approvals.
  • If required: Attach a dated, business-only flight quote (screenshot/print) from CONCUR or Christopherson Business Travel (CBT). A business-only flight quote should accurately reflect the actual dates/time of travel and routes that would have been taken if only the business trip were booked. The quote should be both reasonable and demonstrate prudent use of university funds. Any changes to the initial itinerary will require anÌýupdated business-only quote prior to booking.ÌýIf you have any questions, reach out to your DRA. A business-only quote must be obtained in advance of any booking and is required when:
    • Combining business and personal travel
    • Choosing to drive a personal vehicle vs flying to out of state destinations
    • Booking a flight outside of CONCUR - Internet bookings require an identical itinerary from CONCUR or CBT demonstrating a cost savings >Ìý$50 domestic/$200 international
  • International travel requires additional submission via CONCUR
  • Attach the signed TA Form
  • If required (see above), attach a business-only flight quote
  • Contact DRA directly with questions or any changesÌýto travel TA approval.

How to Book Travel

After the TA Form is fully signed, proceed with booking the flight and other reservations (see Policy Highlights):

  • Domestic Travel: Book FlightsÌývia CONCUR ().
  • International Travel:ÌýÌýAfter the additional CONCUR international travel request is approved, contact CBT) to book flights (fees apply).